Format of notice of EGM as per Company Act 2015

Notice is hereby given that the First Extra Ordinary General Meeting of FY 2015-16 of theMembers of ABC PRIVATE LIMITED will be held on Tuesday 25/08/2015 at 11.00 A.M. At Registered Office of the Company to transact the
following as Special business:-

SPECIAL BUSINESS:

ITEM NO. I. To consider and, if thought fit, to pass with or without modification the following as Ordinary resolution:

“RESOLVED THAT pursuant to the provisions of Section 139 (8) of the Companies Act, 2013 and other applicable provisions of the Act, if any, including any statutory modifications, amendments or re-enactments thereof, consent of the Company be and is hereby accorded to appoint Mr. ………. of M/s. NEW AUDITOR FIRM, Chartered Accountants, City (FRN: ——) as Statutory auditor of the company who shall hold the office as statutory auditor till the conclusion of ensuing General Meeting on such remuneration as may be decided by the Board..

FURTHER RESOLVED THAT any of the Board of Directors, be and is, hereby empowered and authorized to take such steps, in relation to the above and to do all such acts, deeds, matters and things as may be necessary, proper, expedient or incidental for giving effect to this resolution and to file necessary E Forms with Registrar of Companies.”

FOR ABC PRIVATE LIMITED

DATE: 01/08/2015

PLACE:

Name of Director

DIRECTOR/ Managing DIN:

Address:

NOTES:

1. a member entitled to attend and vote is entitled to appoint a proxy to attend and vote instead of himself. the proxy need not be a member of the company.

2. The proxies to be effective should be deposited at the registered office of the company not later than 48 hours before the commencement of the meeting.

3. The relevant Explanatory Statement in terms of Section 102 of the Companies Act, 2013 is enclosed herewith.

Explanatory statement pursuant to section 102 of the companies act, 2013 Item No. 1:

(a). As Mr. A of M/s. OLD AUDITOR FIRM & Associates, Chartered Accountants, …..City has resigned on 01/08/2015 from post of Statutory Auditor of the Company. Hence, for the audit of accounts of the company for the FY 2014-15, the Board proposed the name of M/s. NEW AUDITOR FIRM, Chartered Accountants, ….City, (FRN: ICAI- ) to be appointed as Statutory Auditor of the company pursuant to the provisions of Section 139 (8) of the
Companies Act, 2013. As the Board of Directors of a Company cannot, except with the consent of Members in General Meeting by an ordinary resolution, appoint any person as an Auditor of the Company. The Directors therefore, recommend the Ordinary Resolution for approval of the shareholders.

(b). None of the Directors, Key Managerial Personnel of the Company or their relatives or any of other officials of the Company is, in any way, financially or otherwise, concerned or interested in the resolution.