Procedure for application of din and documents required

The concept of Director Identification Number (DIN) is introduced first time in Companies (Amendment) Act 2006. Any individual who intending to become a director is requires DIN.  No company can appoint a director unless he has allotted a Director Identification Number (DIN). DIN is the unique number, once individual get the DIN he can use the same for any company.

The step by step procedure for application of DIN and document require is as below:-

1. Individual can apply in e-Form DIN-1 for DIN.   e-Form DIN-1 can download form www.mca.gov.in/MCA21/dca/downloadeforms/eformTemplates/1098-FormDIN1_help.zip

2.  The following information is compulsory for DIN-1 form.

a) Full Name: – First name and last name is compulsory, middle name is optional. However middle name should be enter if name exist on documentary evidence. In case of Indian national single name shall be allowed only in case single name is there on income tax PAN. Prefixes like Mr /Mrs /Shri /Dr etc. should not be use. Name should enter exactly as given in identity proof; including spelling. If actual name is different and name on the identity proof is different, then copy of Gazette notification is required to attach.  Similarly, in case of female applicant copy of marriage certificate should be separately attached if name is different on identity proof.

b) Father’s Name: – First name and last name is compulsory, middle name is optional. However middle name should be enter if name exist on documentary evidence. Prefixes like Mr /Mrs /Shri /Dr etc. should not be use. Name should enter exactly as given in identity proof; including spelling. In case of Indian national single name shall be allowed only in case single name is there in income tax PAN.

c) Photograph: – Latest photograph of applicant ismandatory. Photograph should be attached in JPEG format on the box provided.

d) Other information: – Following other details of the applicants are mandatory in the form. Foreign nationals shall select nationality as per the passport. Current occupation and educational qualification is required. Date of birth should enter in DD/MM/YYYY format.  Income Tax PAN is mandatory for Indian Nationals and passport number is mandatory for foreign Nationals.

Permanent residential address along with mobile and email ID are required.  Present residential address is required if it is different form permanent address. In case of address outside India have no PIN code, enter ‘NA’.

e) Proof of Identity:-  For Indian national Income Tax PAN is mandatory requirement as proof of identity. For foreign national; passport is the mandatory requirement.

f)  Proof of resident :- Passport, election card (voter’s identity card), ration card, driving license, electricity bill, telephone bill and bank account are the acceptable address proof. Any one document listed above can serve the purpose if it is on the name of applicant. In case of Indian applicant documents should not be older than 2 month and in case of foreign applicant documents should not be older than 1 year.

In case proof is other than English/Hindi language, it should be translate in the Hindi or English language by professional translator. Name, signature and address of the professional translator are required. In case of foreign national translation done by notary of home country is also acceptable.

g) Affidavit:- Affidavit on non judicial stamp paper duly notarized is the mandatory attachment.  Format of the Affidavit is given on DIN1 form instructions.

3. Certification:- Form eDIN1 should be certified by Chartered Accountant or Cost Accountant or Company Secretary in whole time practice.

4. Upload the form and pay the fees: – After complication of form in all aspect is should upload online and fees challan should be pay online by net banking or credit card option.

5. Approval:- If form is complete in all respect it will approve by appropriate authority within 1 to 2 days.