Government of West Bengal
Office of the District Magistrate,
(Panchayats & Rural Development Section)
Paschim Medinipur
Phone No. -03222-276768
Email ID – dprdo_wm@yahoo.co.in
dprdowm@gmail.com
Notice :Inviting
Expression of Interest for engagement of Chartered Accountant for conducting
Audit
Quotations are hereby invited in sealed envelope from
bonafied Chartered Accountant Firms for audit of NSAP & NFBS funds for the
year 2015-16 (upto September, 2015).
The following conditions should have to be followed:-
1. Rates inclusive all items (including all taxes) must be
quoted (both in figures & words) in sealed envelope superscripted with the
name and complete address (including contact no & mail ID) of the Firm. No
extra charges like conveyance, TA etc. Will be paid.
2. Audit will be made for the District Head Quarter and 29
Panchayat Samiti Offices under the district of Paschim Medinipur. The venue of
the Audit will be at office of the District Panchayats & Rural Dev.
Officer, Paschim Medinipur for District Head Quarter and at concerned Panchayat
Samiti Offices.
3. The Firm should be in a position to complete the work
within 15(fifteen) days from the issue of the work order and submit the
required report in prescribed format (Annex-A) to the office of the District
Panchayats & Rural Dev. Officer, Paschim Medinipur within S (five) days.
4. The interested Chartered Accountant Firms should be
registered with the Government as required under the law for carrying out
business and should have the experience of working of such type of audit works
in Government organization during last five years. The copy of registration and
credential certificate should be submitted alongwith quotation.
5. Sealed Quotations
alongwith documentary evidences must reach this office on or before 07/12/2015
upto 02.00 p.m. addressed to the District Panchayats & Rural Dev. Officer,
Paschim Medinipur. The quotation papers will be opened on the same day i.e, on
07/12/2015 at 03.00 p.m. at the office chamber of District Panchayats &
Rural Dev. Officer, Paschim Medinipur in presence of the authorized
representative of the intending CA Firms.
6. Offers received after due date and time will not be
considered.
7. Submission of Quotation: If quotations are submitted by
hand, then sealed envelope must indicate Memo No. & date of opening of
Quotation and shall be deposited in the DROP BOX provided for the purpose at
the office of the District Panchayats & Rural Dev. Officer, Paschim Medinipur.
If the Quotation is sent by post, the same must be sent in double covers —
inside cover should have Memo No. & date of opening and properly sealed
while outer Cover should only bear address of this office without mentioning
Memo No. & date of opening. TELEGRAPHIC/FAXED/MAILED QUOTATIONS SHALL NOT
BE ACCEPTED.
8. Only one representative of each CA Firm shall be allowed
to remain present at the time of opening of quotations.
9. The District Authority reserves the right to engage more
than one Firms to cause the audit at the lowest rate, if it seems that lowest
bidder is not in a position to complete the job within the stipulated time.
10. The Firms shall be responsible to complete the job
within stipulated time period. In case of any negligence, proper & pecuniary
action shall be taken against the agency.
11. The District Authority reserves the right to accept any
Bid, and to annual the Quotation process at any time prior to award of contract
or reject any or all bids without assigning any reason thereof and without
thereby incurring any liability to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders about the ground of
actions.
12. If the firm needs any additional information and
clarification apart from information in Quotation notice, he may seek the same
from the District Panchayats & Rural Dev. Officer, Paschim Medinipur.
13. All documents enclosed with the Quotation should duly be
signed by the Authorized person with the seal of the firm on each and all pages
are serially page numbered.
Sd/- 24/11/2015
District Panchayats & Rular Dev. Officer
Paschim Medinipur
Memo No. 1803(13) / V1-38034/1/15-16-PRD Dated:24/11/2015
Copy forwarded for information to :
1. The District Judge, Judges Court, Paschim Medinipur.
2. The Superintendent of Police, Paschim Medinipur.
3. The Additional District Magistrate (P), Paschim
Medinipur.
4. The Additional Executive Officer, Paschim Medinipur Zilla
Parishad.
5. The Sub-Divisional Officer, Medinipur Sadar/
Kharagpur/Jhargram/Ghatal.
6. The District Information & Cultural Officer, Paschim
Medinipur.
7. The DIO, NIC, Paschim Medinipur with a request for
uploading this notice in the district Website.
8. The District Co-ordinator, ISGPP, DCU, Paschim Medinipur.
9. C.A. to the District Magistrate for kind appraisal of the
District Magistrate, Paschim Medinipur.
10. Office Notive Board.
Sd/- 24/11/2015
District Panchayats & Rular Dev. Officer
Paschim Medinipur
