HIMACHAL PRADESH HORTICULTURAL PRODUCE
MARKETING AND PROCESSING CORPORATION LIMITED
HEAD OFFICE NIGAM VIHAR SHIMLA-171002
(A Government Undertaking).
TENDER NOTICE
ENGAGEMENT OF CHARTERED ACCOUNTANTS FIRM
FOR OUT SOURCING OF ACCOUNTING WORK
Sealed tenders are invited for engagement of Chartered Accountants Firm for maintaining the complete Accounts of HPMC Regional Office Subzi Mandi Shimla with nine branches under its control initially for year 2016-17. The last date for the receipt of tender will be 03-02-2016 upto 02 PM and will be opened on same day at 3PM in the presence of parties, if they wish to be present.
The detailed terms 85 conditions can be downloaded from hpmc websites i.e. http://hpmc.nic.in or can be obtained from the office of the undersigned on any working day. Managing Director reserve the right to accept as reject any or all offers without assigning any reason.
Managing Director,
Engagement of Chartered Accountant Firm
For
Outsourcing of the Accounting work of
HPMC offices located at
- Regional Office Subzi Mandi Shimla-Ph.No.0177- 2653021,2650354 including nine (9) branches:-
- Chopal- Ph.No.01783-260040.
- Gumma- Ph.No.01783-253227.
- Jarol Tikker- Ph.No.01782-228226.
- Oddi/Rampur- Ph.No.01782-240006.
- Recong -Peo- Ph.No.01786-222304.
- Tutupani- Ph.No……………….
- Rohru- Ph.No.01781-240121.
- Jubbal- Ph.No.01781-252330.
- Raj garh- Ph.No…………….
ENGAGEMENT OF CHARTERED ACCOUNTANT FOR OUTSOURCING OF
ACCONTING WORK
Himachal Pradesh Horticultural Produce Marketing And Processing Corporation Limited Head Office Nigam Vihar Shimla-171002 (HPMC), Shimla invites sealed Tenders from the reputed Chartered Accountant Firms for maintaining the accounts of HPMC office located at Regional Office Subzi Mandi Shimla-Ph.No.0177-2653021,2650354 including nine (9) branch offices at 1.Chopal-Ph.No.01783-260040. 2. Gumma-Ph.No. 01783-253227 .3 Jarol Tikker- Ph.No.01782-228226. 4. Oddi/Rampur- Ph.No. 01782-240006. 5. Recong -Peo- Ph.No.01786-222304. 6. Tutupani-Ph. No 7. Rohru-Ph. No. 01781-240121. 8. Jubbal-Ph.No .01781- 252330. 9. Rajgarh- Ph.No initially for the Financial Year 2016-17, who are continuously empanelled with CAG and having experience of maintaining the books of accounts of various Boards/ Corporations/Govt. Autonomous Bodies/Public Sector undertakings for a minimum period of at least three years including current year. The detailed information about the introduction, aims and objectives of HPMC can be seen on the website i.e. http://hpmc.nic.in or http://hpmc.gov.in
The Proforma along with terms 85 conditions and scope of work required to be filled by the firm for submission to HPMC is available on the above mentioned website. The last date for the receipt of tender will be 03-02-2016 upto 02 PM and will be opened on same day at 3PM in the presence of parties, if they wish to be present. The tender consisting of empanelment letter of CAG along with the duly filled Proforma should reach to the Managing Director, HPMC, Nigam Vihar, Shimla-171002. Any tender with incomplete information, which do not meet the above criteria, or received after the closing date, will be rejected straightway. The decision of Managing Director, HPMC will be final and binding to all. The Managing Director has rights to accept or reject any or all the offers without assigning any reason thereof.
Managing Director,
HPMC Ltd.
Nigam Vihar, Shimla
THE ACCOUNTS OF HPMC OFFICES UNDER SUBZI MANDI SHIMLA AND
BRANCHES UNDER SHIMLA REGION INITIALY FOR THE FINANCIAL
YEAR 2016-17.
The office of Himachal Pradesh Horticultural Produce Marketing and Processing Corporation Limited Head Office (HPMC), is located at Nigam Vihar Shimla-171002 and have Regional/Plant offices at Delhi, Kolkatta, Mumbai, Chennai, Parwanoo, Jabli, Jarol, Kangra, Kullu and Shimla in India.
Terms & Conditions:
- The CA firm should be of Himachal Pradesh based and preferably from Shimla for maintaining the accounts of hpmc Shimla Region Shimla including nine (9) branches accounts separately.
- Minimum experience of maintaining the books of account of various Board/Corporations/Govt. Autonomous Bodies/Public Sector undertakings shall be at least of three years including current year.
- The firm should be in the panel of CAG in H.P. The proof of empanelment with Reg. No. may also be enclosed duly self attested. In case of firm/sole proprietor a certificate of the same be enclosed duly self attested.
- The firm should deposit a sum of Rs. 50,000/- by way of DD at office in the name of hpmc Ltd. Nigam Vihar Shimla as earnest money with application. (Refundable till the contract is in force).
- The firm should have at least one FCA on the date of application.
- The firm should have a minimum turnover of at least Rs. 30 lacs per annum for the last three years. The copies of the balance Sheet for the last three years should be attached with the application.
- The firm should submit list of clients with proof covering Govt. 85 Public Sector Undertaking.
- The firm should be registered with the Income Tax Department and have a PAN and Service Tax Number.( to be enclosed).
- The firm should be implementing quality control Policies and procedures designed to ensure that all audit are conducted in accordance with Statement on Standard Auditing Practices is the essential requirement.
- There should be no court/arbitration/legal cases pending against the firm.
- The firm proprietor or partners should not be debarred or cautioned by ICAI during the last three years.
- Complete Address (Name, phone Number, Fax number, e-mail address) and name of the authorized representative of the firm should be attached.
- If any incidence of misappropriation of funds/ any other caused to Corporation during the contract period by the firm employee the firm shall be solely responsible for such loss 85 shall compensate the Corporation for the loss caused by their employees.
- Any tender with inadequate information, those which do not meet the above criteria, or those received after the closing date will be rejected straightway 85 hpmc reserves the right to accept/reject any of the tender without assigning any reason thereof.
- The present contract will be valid for period of one year i.e.2016-17 and will be renewed depending upon the performance for Financial Year 2016-17.
- Offer should be in two sealed covers, one super-scribed as “Pre-qualification/Technical bid” (Part-‘A’) the Second super-scribed as “Financial bid” (Part-`B’). These sealed covers shall be put in an envelope which shall also be sealed and super-scribed with the words “Pre-qualification/Technical bid and financial bids for appointment of Chartered Accountants firm”.
- The financial bid will only be opened after ascertaining that the firm is eligible on the basis of technical bid in Part ‘A’.
- The cost of tender form will be Rs.1000.00 and same may be deposited either in cash or demand draft payable to hpmc Ltd. Nigam Vihar Shimla.
- In the event if any violation/if any of the aforesaid clause and non-performances, the Corporation have the right to terminate the agreement by serving 15 days notice 85 EMD shall stands forfeited.
- The CA firm will consolidate the accounts of branches under Shimla Region and submit the Profit and Loss and Balance Sheet on quarterly basis as per the Companies Act from time to time.
- In case of any dispute arising between the hpmc and the CA firm shall be referred to the sole arbitrator to be appointed by the Managing Director.
- The CA firm can inspect the offices and see the present working of accounts at our offices situated at 1. Regional Office Subzi Mandi Shimla-Ph.No.0177-2653021, 2650354 including nine (9) branches 1. Chopal-Ph.No.01783-260040. 2. Gumma-Ph.No.01783-253227. 3. Jarol Tikker-Ph.No.01782-228226. 4. Oddi/Rampur-Ph.No.01782-240006. 5. Recong – Peo- Ph.No.01786-222304. 6. Tutupani- Ph.No……………. 7. Rohru-Ph.No.01781-240121. 8. Jubbal-Ph.No.01781-252330. 9 Rajgarh-Ph.No……………. respectively before making their offer.
Managing Director
