NABL is an autonomous body of DST and is mandated for grant
\nof accreditation to Laboratories in Testing, Calibration and Medical fields as
\nper International and National Norms for them. Presently, around 4,000
\nLaboratories in various disciplines are accredited with NABL, which is on path
\nof growth. <\/p>\n

With increase in accreditation, NABL had achieved a turnover
\nof Rs. 24 Crores and net profit of Rs. 9 crores during the Financial Year
\nending on 31st March, 2015. With an increase in the turnover annually there is
\nan increase in the workload in accounts section due to which NABL wish to outsource
\nsome of the accounting activities which are currently performed in-house.<\/p>\n

 There are, on an average, 11,000 journal vouchers, 10,000
\npayment vouchers, 9,000 invoices and 9000 receipt vouchers passed annually in
\nbooks of accounts.<\/p>\n

 Following activities
\nare being currently undertaken in the accounts wing of NABL in the following
\nmanner:<\/strong><\/p>\n

1. Payment to
\nassessors for various assessments and attending meeting at NABL premises etc.<\/strong>
\n– NABL engages scientists \/ experts for conducting the audit \/ assessment of
\nvarious labs for which professional fee in terms of honorarium is paid to them
\nwhich is paid on the basis of TA-DA claim submitted by assessor on returning
\nfrom the lab he audited. The assessor submits his claim with the dealing
\nofficer of the respective lab which in turn is submitted by the officer in
\naccounts section for payment. The claim is then being processed for payment of
\nhonorarium to assessor as per approved rules along with travel expenses, if
\nany, claimed by the assessor after authenticating his claim by the supporting
\ndocuments \/ invoices. In absence of complete papers the claim is either
\nreturned to the dealing officer or followed up by accounts itself on case to
\ncase basis. <\/p>\n

On a regular basis, a bunch of around 150-200 TA-DA claims
\nare sent to bank for payment to assessors. After making payment to assessors
\nthrough NEFT, bank provides the detail of reference numbers of each payment
\nmade (UTR No.) which needs to be uploaded in Tally software through which
\nintimation goes to the respective assessor by way of SMS. <\/p>\n

2. Data entry of
\ncheques \/ DDs received in NABL<\/strong> – Numerous cheques \/ DDs are received in
\naccounts section on a daily basis from its various clients. The instruments
\nreceived need to be entered in the accounting software to either adjust the
\nreceipt against outstanding invoice or raise the invoice in case of advance
\npayment. Then, a consolidated list of all cheques entered on a single day is
\ngenerated from the software and sent to bank for clearing. All the invoices and
\nreceipts are simultaneously mailed to the concerned lab with a copy to its
\ndealing officer. Moreover, in case any instrument is returned by the bank due
\nto some technical errors in the instrument or otherwise, the same needs to be
\nreversed in the software by way of journal entry and has to be returned to the
\nconcerned lab \/ client along with a covering letter demanding fresh cheque \/
\nDD.<\/p>\n

3. Bank
\nreconciliation<\/strong> \u2014 NABL maintains 6 saving bank accounts with Canara Bank,
\nIndian Overseas Bank and Union Bank of India. Out of above, Union Bank of India
\nis the main account. Thousands of transactions are done through it on a daily
\nbasis. Therefore, the account needs to be reconciled on a daily basis along
\nwith other 5 accounts which have very less transactions over the year. <\/p>\n

Further, there are many amounts which are received through
\nNEFT directly in Union Bank of India. These entries need to be traced \/
\nfollowed up from bank \/ client (in case its name is appearing in bank
\nstatement) and transferred to the respective account accordingly. <\/p>\n

4. Recovery of
\noutstanding amounts<\/strong> \u2014 There is a huge amount of Rs. 17 Crore which is
\noutstanding on various labs \/ clients of NABL which need to be recovered at the
\nearliest. For the purpose of same, reminder mails need to be sent to all the
\nlabs for which a utility has been developed in the Tally software. After,
\nsending the reminder mails, detail of outstanding amount needs to be provided
\nto the labs to enable the labs for making payment. <\/p>\n

5. TA-DA voucher
\ncompilation<\/strong> \u2014 TA-DA claims of assessor as mentioned at serial no.1 are
\nprocessed in a bunch of 40 \u2014 50 bills (Form 8) at a time and are entered on a
\nexcel sheet which is uploaded in the Tally software thereby leading to
\nautomatic generation of Journal vouchers, Assessor Payment Vouchers and
\nAssessment Charges bills. Afterwards, the vouchers need to be printed out and
\nattached to the respective Form 8. <\/p>\n

Assessment bills are being checked and mailed to the
\nrespective labs for payment. <\/p>\n

6. Checking of TDS
\ncertificates<\/strong> \u2014 At the end of every quarter, around 600-700 TDS certificates
\nare generated which need to be checked with the books of accounts and mailed to
\nthe respective party. <\/p>\n

7. Maintaining and replying to various mails of accounts
\n@nabl-india.org. <\/p>\n

8. Reconciliation of 26AS with books of accounts at the time
\nof finalisation. <\/p>\n

9. Compilation of Ageing of debtors at the time of
\nfinalisation. <\/p>\n

10. Checking of application and desktop invoices and daily
\nreceipts on a regular basis. <\/p>\n

11. Checking of processed TA-DA claims. <\/p>\n

12. Tracing of unknown labs. <\/p>\n

13. Preparing detail for deposit of TDS monthly.<\/p>\n

 14. Preparing detail
\nfor deposit of Service tax monthly.<\/p>\n

15. Monitoring filing of TDS and service tax return on time.\n<\/p>\n

16. Monitoring revision of TDS return, if any <\/p>\n

17. Processing payments to all vendors except assessors. <\/p>\n

18. Processing reimbursements of NABL employees, local
\nconveyance charges of NABL employees, settlement of TA Advances of NABL
\nemployees etc. <\/p>\n

19. Salary compilation every month. <\/p>\n

20. Correspondence with banks regarding signature change,
\naddition go signatory etc. <\/p>\n

21. Withdrawing cash from bank. <\/p>\n

 <\/p>\n

Outsourcing model<\/strong> <\/span><\/p>\n

 Activities mentioned at serial no. 1 to 3 can be outsourced
\ni.e. they can be performed from a remote area subject to following:<\/p>\n

1. Access to tally software will be given to that remote
\nlocation. <\/p>\n

2. Tally will work in auto-sync mode simultaneously at NABL
\noffice and at remote location. <\/p>\n

3. For activity at serial no.1, TA-DA claims submitted by
\nassessors will be sent to the remote location where the same will be processed
\nand entered in the excel sheet. The excel sheet along with processed bills will
\nbe brought to NABL office for checking, uploading and voucher compilation.
\nControl of TA-DA claims sent and brought back will be maintained at NABL
\noffice. <\/p>\n

4. For activity at serial no. 2, cheques \/ DDs will be sent
\nto the remote location for entering in software and to be further deposited in
\nUnion Bank of India along with deposit slip. Compiled vouchers will be brought
\nto the NABL office next day along with deposit slips with bank stamp and new
\nbunch of cheques \/ DDs will be taken for data entry. Control of cheques \/ DDs
\nsent and brought back will be maintained at NABL office. Letters of instruments
\nreturned by bank will be sent from the remote location and will be further sent
\nto NABL office the next day for maintenance of records. <\/p>\n

5. For activity at serial no. 3, passwords for view facility
\nof UBI account will be intimated to the staff working at remote site so as to
\nenable them to download bank statements on a daily basis for reconciliation. It
\nwill be monitored online. However, hard copy of reconciliation will be
\nmaintained at the remote site and sent to NABL office on monthly basis.<\/p>\n

 NABL wish to engage a firm of Chartered Accountants having
\nrequisite prior experience in managing the accounts of Autonomous Bodies \/
\nPSUs. Entity requires to posses adequate experience in understanding the
\naccounting systems and internal control process, laboratories accreditation
\nprocess. Entity must have adequate resources to render the required services
\nwith highest standards of professionalism and utmost care and diligence in its
\ndealing with the Laboratories on behalf of NABL. Entity must not be facing any
\nlegal action or suit, of any nature, whatsoever, against or by it and must be
\nlegally compliant as on the date of submitting tender as well on date of award
\nof contract.<\/p>\n

Quotation detailing the brief about entity, its experience
\nand specific experience with its existing customers in the above field must be
\nsubmitted on or before November 25, 2015 at the office of the NABL at <\/p>\n

Plot No.45, Sector
\n44, Gurgaon \u2014 122002. <\/strong><\/p>\n

The interested firms must have minimum 5 qualified CAs \/
\nICWAs on their rolls with 2-3 years of experience. The entity should be
\nregistered under the laws of EPF \/ ESIC Act and the rates quoted by the entity
\nshould be all inclusive. <\/p>\n

Management of NABL reserves their rights to award contract
\nthe best among qualified entity at its sole discretion without warranting any
\nreasons for its decision.<\/p>\n

<\/p>\n

Download<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

NABL is an autonomous body of DST and is mandated for grant of accreditation to Laboratories in Testing, Calibration and Medical fields as per International and National Norms for them. Presently, around 4,000 Laboratories in various disciplines are accredited with NABL, which is on path of growth. With increase in accreditation, NABL had achieved a … Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_mi_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[13],"tags":[216],"class_list":["post-1154","post","type-post","status-publish","format-standard","hentry","category-opportunities","tag-accounting"],"yoast_head":"\n